Industry – typical use cases
- RFQ processing
- Order and production documents
- Quality documentation
- Maintenance and claims processes
- Reporting and information retrieval
Practical AI for SMEs
Practical AI for SMEs and industrial companies
We help SMEs and industrial companies reduce manual work, improve customer service and streamline processes with AI.
- A person always approves
- Data stays in the EU
- No commitment
Compatible with your existing IT environment
AIOpti uses your existing systems, documents and data sources – regardless of where the data resides.
- ERP
- Production systems
- Maintenance
- CRM
- Document management
- Microsoft 365
- Google Workspace
- Data warehouses
More value from your existing systems without heavy changes.
Service companies – typical use cases
- Emails
- Customer service
- Quote follow-up
- CRM updates
- Document handling
Key industrial processes automated by AIOpti
AIOpti identifies and automates repetitive, document-heavy and reporting-related workflows in production, maintenance and quality – typically without a heavy IT project.
- Production reporting
- Quality documentation and exception handling
- Maintenance work orders and fault reports
- Order and production documents
- Service and claims processes
- RFQ processing
- Information retrieval from systems and documents
Compatible with industrial IT systems
AIOpti uses your existing industrial systems and documents. AI agents read and produce information through your current tools – scope is always agreed case by case.
- ERP (SAP, Microsoft Dynamics, Lemonsoft, Visma…)
- Production control systems
- Maintenance systems (CMMS / EAM)
- Quality systems
- Document management (SharePoint, M-Files, Google Drive)
- CRM
- Data warehouses
Why companies choose AIOpti
Works with existing systems
AI agents prepare the work on top of your current tools – typically without a heavy IT project.
Fast start
SME implementation about 3 weeks; industry typically 4–6 weeks depending on scope.
Measurable value
Time saved is estimated in the assessment and measured in the pilot – not a blanket promise.
A Finnish core team is accountable for delivery – backed by an international expert network. One contact point, data in the EU, people always decide.
Works with the tools you already use
- Outlook
- Gmail
- Microsoft 365
- Teams
- SharePoint
- Google Workspace
- HubSpot
- Excel
- PDF orders
- Web forms
How AIOpti works
The agent prepares. You decide.
- 01Work arrives
- 02AIOpti sorts and prepares
- 03You approve
- 04Result measured
01
Work arrives
A customer email, enquiry or quote request.
02
AIOpti sorts and prepares
Classification, missing information and a ready draft reply.
03
You approve
You review, edit if needed and send. About 30 seconds.
04
Result measured
Time saved, response time and accepted drafts.
5 minfree productivity check
~30 sto review and approve a draft
100 %of replies approved by a person
4–6 wkpilot with one workflow
What your company gets
Time saved
Handling routine messages goes from minutes to seconds. Time is freed for customers and sales.
Faster replies
Customers get an answer the same day. A slow reply is often a lost deal.
A person always approves
AIOpti prepares, your team decides. If information is missing, AIOpti asks or stops – it does not guess.
Three agents – start with one
We start where the benefit is largest and easiest to measure: customer service. The other agents follow once the first has proven its value.
Example
Reading and sorting
- Outlook
- Gmail
- Web form
- Teams
- Order system
✦ Insight12 new messages sorted. 3 drafts await your approval.
2 quote requests are missing details – the agent asks the customer.
Example
Tracking quotes
- HubSpot
- Outlook
- Calendar
- Quotes.xlsx
- Website leads
✦ Insight4 quotes have had no reply for over 7 days.
Follow-up drafts are ready – you decide what is sent.
Example
Extracting data
- Orders.pdf
- Email attachments
- SharePoint
- Google Drive
- Excel
✦ Insight18 PDF orders read. 2 need a check.
The data is ready for your ERP and reporting.
Free
AI Productivity Check™
A short assessment of about five minutes that shows where your team may save time and improve productivity.
Start the check →Founding pilot – for the first 10 companies
One workflow, 4–6 weeks, fixed price. We measure the starting point and the result with your own numbers. If the pilot doesn't deliver, stopping is easy.
Trust first
Human approval
Nothing is sent to a customer without your team's approval.
Data in the EU
Personal data is processed and stored in the EU.
Approved sources only
AIOpti sees only what you allow. The connection can be paused at any time.
Clear reasons
The reason behind every suggestion is visible. When unsure, AIOpti stops.
Frequently asked
All questions →What is AIOpti?
AIOpti helps SMBs and industrial organizations identify, pilot and adopt AI solutions in practical business environments. Our focus is on measurable outcomes such as time savings, improved information use and increased productivity.
How does the AIOpti service journey work?
Our recommended path is: • AI Productivity Check™ • AI Productivity Blueprint™ • AI Pilot • AI Productivity Partner™ This allows organizations to evaluate AI opportunities before making larger investments.
What is AI Productivity Blueprint™?
Blueprint™ is a management decision-support service before piloting. It helps organizations evaluate: • AI business potential • implementation requirements • organizational readiness • the most suitable first AI pilot The outcome is a practical roadmap for the coming months.
When should we use Blueprint?
Blueprint is particularly useful when: • AI opportunities are being explored • several use cases are available • the first pilot must be selected carefully • investment decisions need business justification
Does AIOpti replace employees?
No. AIOpti is built around the principle that AI prepares the work and people make the decisions. Our solutions support experts by reducing repetitive work and accelerating information processing.
Where does your team lose the most time?
Tell us in 20 minutes. Let's see together whether AI could help – no commitment.